ALL Applied AI Network Foundation
Privacy Policy
Effective 19 August 2026 · Last updated 6 September 2026
ALL Applied AI Network Foundation (“ALL,” “we,” “us”) is a nonprofit corporation recognized as tax-exempt under section 501(c)(3) of the Internal Revenue Code (EIN 42-3604980). We help students start and run applied AI clubs at their universities, and we act as fiscal sponsor for those clubs.
This policy explains what personal information we collect, why we collect it, who we share it with, and what you can ask us to do about it. It covers our public website at all-ai-network.org, the member dashboard at dashboard.all-ai-network.org, the sponsor portal at sponsors.all-ai-network.org, and the chapter websites we host on subdomains of all-ai-network.org.
The short version. We collect the minimum needed to run a club: who you are, which chapter you belong to, and what you have signed up for. We do not sell personal information and we do not run advertising. If you are a chapter member, your profile is visible to sponsors we have approved — you can switch that off in your profile at any time, and you can ask us to delete your account at any time.
1. Information we collect
Information you give us
- Account details — your name, email address, and profile photo when you create an account. If you sign in with Google, GitHub, or LinkedIn, we receive your name, email address, and profile image from that provider. We never receive your password for those services.
- Profile details — anything you choose to add, such as a short bio, your role in a chapter, or a link to your LinkedIn profile.
- Chapter activity — which chapter you belong to, your role in it, events you check in to, and projects you are listed on.
- Sponsor and organization contacts — if you represent a sponsoring company, we collect your name, business email, job title, business phone, and your company’s name, website, and address.
- Donations — when you give money, our payment processor collects your payment details and passes us your name, email address, amount, and the designation of the gift. We never see or store your full card number.
- Messages you send us — email you send to us, and any information you include in it.
Information we collect when you connect an account
- GitHub — if you connect GitHub, we read your public profile and your public repositories so we can show your work on your chapter’s site. We request read-only access to public information. We do not request access to private repositories, and we cannot write to your account.
- LinkedIn — if you ask us to sync your LinkedIn profile, we retrieve publicly visible profile information to populate your member profile.
You can disconnect either at any time from your account settings, which stops future syncing.
Information collected automatically
Our hosting providers record standard server logs — IP address, browser type, pages requested, and timestamps — for security and reliability. We use cookies that are necessary to keep you signed in. We do not use advertising cookies or third-party tracking pixels.
2. How we use it
- To create and secure your account and keep you signed in.
- To operate the club: rosters, events, check-ins, project pages, and chapter websites.
- To process donations and issue tax receipts, and to keep the financial records a 501(c)(3) is required to keep.
- To send transactional email you have asked for — sign-in codes, event confirmations, receipts, and account notices.
- To answer your questions and provide support.
- To comply with law and to protect the rights and safety of our members.
We do not use your personal information to train machine-learning models, and we do not sell it.
3. What is public
Some information is public by design, because a club roster and an events calendar are meant to be seen:
- Chapter officer names, roles, and photos may appear on that chapter’s public website if the chapter chooses to show them.
- Public events, projects, and chapter descriptions are visible to anyone.
- Sponsor company names and logos may appear on chapter pages and in acknowledgements.
Your phone number and donation history are never shown publicly, and neither is your email address — with one exception: if you are a chapter officer and your chapter lists you on its public Team page, that page carries a link to email you. Ask your chapter to remove you if you would rather it did not. Chapters control whether individual members appear on their site, and members can ask to be removed.
Your profile page is public. If you have an account, we publish a page for you at dashboard.all-ai-network.org/p/your-name. Anyone can open it without signing in, and search engines are allowed to index it. It carries your name and photo, and — once you have generated a living resume — that resume: your headline, summary, work and project history, education, and skills. The page is created for you automatically the first time you generate a resume; you do not have to publish anything for it to go live.
This is on by default, and the same setting also controls what approved sponsors see inside the sponsor portal (section 4). One switch turns off both. If you have an account, it is under Profile → Share on the member dashboard, and it takes effect immediately — your page starts returning “not found” and you drop out of the sponsor directory. If you are on a chapter roster but have never created an account, there is no page for you and no resume, but your name and chapter are still visible to approved sponsors; create an account if you want the switch.
4. Who we share it with
We share personal information only with service providers who process it on our behalf, under contract, for the purposes described above:
| Provider | What it does for us | What it receives |
|---|---|---|
| Clerk | Accounts and sign-in | Name, email, profile image, connected accounts |
| Supabase | Database hosting | Profile, membership, event, and project records |
| Stripe | Donations and card issuing | Payment details, donor name and email |
| Resend | Transactional email | Recipient name and email address |
| Apify | Public LinkedIn profile retrieval | The profile URL you provide |
| Anthropic | Writing your living resume | Your name and the LinkedIn and GitHub profile data you synced |
| Vercel | Application hosting | Server log data |
| GitHub | Code and public website hosting | Server log data; your GitHub username if you connect it |
We also share information in four other situations: with your university or chapter, where a chapter officer can see their own chapter’s roster and event attendance; with officers of other chapters in the network, who can look up chapter officer names, roles, and contact email addresses in the network directory; when required by law, such as a subpoena or a tax filing obligation; and in connection with a merger, dissolution, or transfer of our programs to another nonprofit, in which case we would give notice first.
We do not sell or rent personal information, and we do not share it with sponsors for their own marketing.
What sponsors can see about you, and how to stop it. Creating an account puts your profile in front of approved sponsors, whether or not you have joined a chapter yet; joining a chapter also puts you on that chapter’s roster. An approved sponsor can see your name, your chapter, and — if you have filled them in — your photo, year, skills, short bio, what you are looking for, an approximate graduation year we work out from your year of study, and links to your LinkedIn and GitHub if you connected them. If you are on a chapter roster but have never created an account, only your name and your chapter are visible.
This is on by default, and it is the same switch described in section 3: Profile → Share on the member dashboard, effective immediately.
Only organizations a Foundation admin has approved can browse the talent directory, open a member profile, or message you. Anyone can register a sponsor account, but registering alone shows them nothing about students. Two honest caveats: companies that had already registered when we introduced this review step in September 2026 were approved as part of that change rather than reviewed one by one; and a company a chapter officer invites to one of that chapter’s events can see that event’s team rosters — names, teams, and roles — without going through the approval step, because the officer inviting them is the vetting.
The first message a sponsor sends you comes through us: we store it, we copy it to the Foundation, and the sponsor does not see your email address. If you accept the introduction, we pass your email address to them so you can talk directly — anything after that is ordinary email between the two of you, which we neither see nor keep.
5. How long we keep it
- Account and profile data — while your account is active, and for up to 90 days after you delete it, so it can be restored if the deletion was a mistake.
- Donation and financial records — at least seven years, because federal and state law require a nonprofit to retain them. Deleting your account does not delete a donation record.
- Server logs — typically 30 days.
6. Your choices and rights
Whoever and wherever you are, you can ask us to:
- See the personal information we hold about you.
- Correct anything that is wrong — most of it you can edit yourself in your account settings.
- Delete your account and personal information, subject to the financial-record retention above.
- Export your data in a portable format.
- Disconnect a linked Google, GitHub, or LinkedIn account.
- Stop non-essential email. Every non-transactional message has an unsubscribe link. We will still send account and security notices while you have an account.
Email support@all-ai-network.org and we will respond within 30 days. We will not charge you or treat you differently for making a request.
If you are in the European Economic Area or the United Kingdom, our lawful bases for processing are your consent, the performance of our agreement with you, and our legitimate interest in operating the organization. You have the right to lodge a complaint with your local supervisory authority. If you are a California resident, you have the rights described above under the CCPA; note that we do not sell or share personal information as those terms are defined in that statute.
7. Security
We use encryption in transit (HTTPS everywhere), row-level access controls on our database, and role-based permissions so that chapter officers can only see their own chapter’s data. Payment card data is handled entirely by Stripe and never reaches our servers. Access to production systems is limited to people who need it.
No system is perfectly secure. If we become aware of a breach affecting your personal information, we will notify you and the appropriate authorities as required by law. If you believe you have found a security vulnerability, please email support@all-ai-network.org — we welcome the report and will not pursue good-faith researchers.
8. Children
Our services are intended for university students and adults. We do not knowingly collect personal information from children under 13. If you believe a child under 13 has given us information, email us and we will delete it.
9. International transfers
We are based in the United States and our service providers process data in the United States. If you use our services from outside the U.S., your information will be transferred to and processed there, where privacy laws may differ from those in your country.
10. Changes to this policy
If we make a material change we will update the date at the top of this page and, for significant changes, notify account holders by email. Continuing to use the services after a change means you accept the updated policy.
11. Contact us
ALL Applied AI Network Foundation
A 501(c)(3) nonprofit corporation · EIN 42-3604980
support@all-ai-network.org