ALL Applied AI Network Foundation
Privacy Policy
Effective 19 August 2026 · Last updated 19 August 2026
ALL Applied AI Network Foundation (“ALL,” “we,” “us”) is a nonprofit corporation recognized as tax-exempt under section 501(c)(3) of the Internal Revenue Code (EIN 42-3604980). We help students start and run applied AI clubs at their universities, and we act as fiscal sponsor for those clubs.
This policy explains what personal information we collect, why we collect it, who we share it with, and what you can ask us to do about it. It covers our public website at all-ai-network.org, the member dashboard at dashboard.all-ai-network.org, the sponsor portal at sponsors.all-ai-network.org, and the chapter websites we host on subdomains of all-ai-network.org.
The short version. We collect the minimum needed to run a club: who you are, which chapter you belong to, and what you have signed up for. We do not sell personal information, we do not run advertising, and we do not share your data with sponsors unless you have chosen to share it. You can ask us to delete your account at any time.
1. Information we collect
Information you give us
- Account details — your name, email address, and profile photo when you create an account. If you sign in with Google, GitHub, or LinkedIn, we receive your name, email address, and profile image from that provider. We never receive your password for those services.
- Profile details — anything you choose to add, such as a short bio, your role in a chapter, or a link to your LinkedIn profile.
- Chapter activity — which chapter you belong to, your role in it, events you check in to, and projects you are listed on.
- Sponsor and organization contacts — if you represent a sponsoring company, we collect your name, business email, job title, business phone, and your company’s name, website, and address.
- Donations — when you give money, our payment processor collects your payment details and passes us your name, email address, amount, and the designation of the gift. We never see or store your full card number.
- Messages you send us — email you send to us, and any information you include in it.
Information we collect when you connect an account
- GitHub — if you connect GitHub, we read your public profile and your public repositories so we can show your work on your chapter’s site. We request read-only access to public information. We do not request access to private repositories, and we cannot write to your account.
- LinkedIn — if you ask us to sync your LinkedIn profile, we retrieve publicly visible profile information to populate your member profile.
You can disconnect either at any time from your account settings, which stops future syncing.
Information collected automatically
Our hosting providers record standard server logs — IP address, browser type, pages requested, and timestamps — for security and reliability. We use cookies that are necessary to keep you signed in. We do not use advertising cookies or third-party tracking pixels.
2. How we use it
- To create and secure your account and keep you signed in.
- To operate the club: rosters, events, check-ins, project pages, and chapter websites.
- To process donations and issue tax receipts, and to keep the financial records a 501(c)(3) is required to keep.
- To send transactional email you have asked for — sign-in codes, event confirmations, receipts, and account notices.
- To answer your questions and provide support.
- To comply with law and to protect the rights and safety of our members.
We do not use your personal information to train machine-learning models, and we do not sell it.
3. What is public
Some information is public by design, because a club roster and an events calendar are meant to be seen:
- Chapter officer names, roles, and photos may appear on that chapter’s public website if the chapter chooses to show them.
- Public events, projects, and chapter descriptions are visible to anyone.
- Sponsor company names and logos may appear on chapter pages and in acknowledgements.
Your email address, phone number, and donation history are never shown publicly. Chapters control whether individual members appear on their site, and members can ask to be removed.
4. Who we share it with
We share personal information only with service providers who process it on our behalf, under contract, for the purposes described above:
| Provider | What it does for us | What it receives |
|---|---|---|
| Clerk | Accounts and sign-in | Name, email, profile image, connected accounts |
| Supabase | Database hosting | Profile, membership, event, and project records |
| Stripe | Donations and card issuing | Payment details, donor name and email |
| Resend | Transactional email | Recipient name and email address |
| Apify | Public LinkedIn profile retrieval | The profile URL you provide |
| Vercel | Application hosting | Server log data |
| GitHub | Code and public website hosting | Server log data; your GitHub username if you connect it |
We also share information in three other situations: with your university or chapter, where a chapter officer can see their own chapter’s roster and event attendance; when required by law, such as a subpoena or a tax filing obligation; and in connection with a merger, dissolution, or transfer of our programs to another nonprofit, in which case we would give notice first.
We do not sell or rent personal information, and we do not share it with sponsors for their own marketing. Sponsors see aggregate information about chapters and events. A sponsor receives your individual details only if you deliberately share them — for example by submitting a résumé or opting into a recruiting list.
5. How long we keep it
- Account and profile data — while your account is active, and for up to 90 days after you delete it, so it can be restored if the deletion was a mistake.
- Donation and financial records — at least seven years, because federal and state law require a nonprofit to retain them. Deleting your account does not delete a donation record.
- Server logs — typically 30 days.
6. Your choices and rights
Whoever and wherever you are, you can ask us to:
- See the personal information we hold about you.
- Correct anything that is wrong — most of it you can edit yourself in your account settings.
- Delete your account and personal information, subject to the financial-record retention above.
- Export your data in a portable format.
- Disconnect a linked Google, GitHub, or LinkedIn account.
- Stop non-essential email. Every non-transactional message has an unsubscribe link. We will still send account and security notices while you have an account.
Email ben.paulson@all-ai-network.org and we will respond within 30 days. We will not charge you or treat you differently for making a request.
If you are in the European Economic Area or the United Kingdom, our lawful bases for processing are your consent, the performance of our agreement with you, and our legitimate interest in operating the organization. You have the right to lodge a complaint with your local supervisory authority. If you are a California resident, you have the rights described above under the CCPA; note that we do not sell or share personal information as those terms are defined in that statute.
7. Security
We use encryption in transit (HTTPS everywhere), row-level access controls on our database, and role-based permissions so that chapter officers can only see their own chapter’s data. Payment card data is handled entirely by Stripe and never reaches our servers. Access to production systems is limited to people who need it.
No system is perfectly secure. If we become aware of a breach affecting your personal information, we will notify you and the appropriate authorities as required by law. If you believe you have found a security vulnerability, please email ben.paulson@all-ai-network.org — we welcome the report and will not pursue good-faith researchers.
8. Children
Our services are intended for university students and adults. We do not knowingly collect personal information from children under 13. If you believe a child under 13 has given us information, email us and we will delete it.
9. International transfers
We are based in the United States and our service providers process data in the United States. If you use our services from outside the U.S., your information will be transferred to and processed there, where privacy laws may differ from those in your country.
10. Changes to this policy
If we make a material change we will update the date at the top of this page and, for significant changes, notify account holders by email. Continuing to use the services after a change means you accept the updated policy.
11. Contact us
ALL Applied AI Network Foundation
A 501(c)(3) nonprofit corporation · EIN 42-3604980
ben.paulson@all-ai-network.org